RESPONSIBILITIES
Receptionist:
* Performs reception services acting as first point of contact, answering incoming calls,
* transferring to appropriate staff, taking/distributing messages, greeting visitors, handling
* requests for information and in directing visitors to appropriate locations.
* Open and close visitor area (locking doors, closing blinds, turning off lights)
* Maintain information on where all employees are daily.
* Conference room scheduling
Administrative Assistant
* Distributes incoming faxes to staff and, as requested, sends faxes
* Picks up mail and parcels, sorts and distributes incoming mail for staff, runs outgoing mail
* through postage meter and delivers to Post Office, schedules messengers when necessary
* Maintains office supplies placing orders, purchasing, receiving orders and stocking shelves
* Prints and binds documents
* Maintains office equipment such as photocopier, fax and postage machine ensuring in good working order and arranging for repairs, as necessary
* Maintains and orders office supplies
* Assist in ordering stationary and business cards
* Provides client service to internal staff and customers responding to specific requests for information such as organizing information, arranging for repairs, answering telephone, calls, greeting visitors.
* Typing, editing, and composing correspondence and documents.
* Deposit firm and client checks
* Assistance with accountants payable
* Entering firm expenses through the time and billing system
* Clerical filing and scanning
* Collecting office American Express receipts and matching them up to the master bill for the controller.
REQUIREMENTS:
* Excellent phone etiquette
* Excellent verbal skills
* Should be customer service driven
* Proficient in MS Office
* Able to multi-task
Principals only. Recruiters, please don't contact this job poster.
Please, no phone calls about this job!
Please do not contact job poster about other services, products or commercial interests.
- Compensation: salary
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.
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