AR/AP CLERK

AR/AP CLERK

JOB OVERVIEW: Responsible for the billing, collection and processing of all payments made to the hotel in accordance with hotel accounting standards. Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards. Reconciles daily statements and month-end balancing of payables/receivables.

REPORTS TO: Controller and Assistant Controller.

QUALIFICATIONS

1. 2-4 years hotel payroll experience necessary
2. Impeccable data entry skills
3. Exquisite attention to detail
4. Ability to deal with multiple tasks and inquiries simultaneously
5. Proactive, self motivated team player that can take initiative and complete projects with little direction

ESSENTIAL JOB FUNCTIONS

1. Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
2. Maintain complete knowledge of computer system and manual procedures.
3. Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
4. Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
5. Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
6. Maintain positive guest relations at all times.
7. Resolve guest complaints, ensuring guest satisfaction.
8. Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
9. Maintain complete knowledge of property management system and manual procedures.
10. Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
11. Answer telephone and assist guests and vendors with inquiries
12. Maintain accurate files on all work.
13. Maintain knowledge of hotel room rates, packages, special programs and all pricing.
14. Maintain knowledge of hotel credit policy.
15. Prepare commission payments for travel agent/sites.
16. Handle calls on disputed charges.
17. Handle disputed charges by guests.
18. Resolve guest complaints, ensuring guest satisfaction.
19. Maintain accurate files on all authorized purchase orders.
20. Review open POs and resolve with Purchasing Agent.
21. Match receiving invoices to authorized POs and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.
22. Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
23. Prepare authorized invoices for payment to vendors.
24. Balance food and beverage invoices with Daily Receiving Report.
25. Follow up on goods received without invoices.
26. Create new vendor accounts in system and update vendor master accounts.
27. Verify ledger codes, batch invoices and post invoices.
28. Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
29. Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check.
30. Trace all authorized service and contract payments and process payments.
31. Maintain accurate record of all issued checks.
32. Ensure security of all unused checks.
33. Collate check copies, attach to respective invoices and file.
34. Print designated reports and distribute as specified by Controller.
35. Mail signed checks to vendors.
36. Cancel invoices and void checks.
37. Prepare applicable government, federal or required reports (i.e., sales tax, 1099, state liquor).
38. Complete month-end closing procedures.

To apply:
Please e-mail your resume and a cover note to the address above and tell us why you think you would be a great addition to our team. PLEASE MAKE SUBJECT OF E-MAIL "AR/AP Candidate" PLEASE NO CALLS OR VISITS TO THE HOTEL.
Looking forward to hearing from you, thanks and good luck!

About Us:
Andr Balazs Properties is a collection of innovative hotels and residences that provide distinctive experiences for today's traveler with discerning, confident tastes. Visionary hotelier Andr Balazs has conceived of a new generation of classic properties--soulful and utterly original--that have been established as unrivalled market leaders in the United States. Each is united not only by a carefully considered sense of place, but an unwavering commitment to detail, atmosphere and pioneering design.

http://www.standardhotels.com/

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